Inbox wrangling

A few months ago I started using a tickler file like system in outlook. My inbox got removed from sight and I moved e-mails from there to a ‘working folder’ a couple of times a day. 

This worked well, but there was a lot of moving e-mails about. This was annoying as there is enough metadata in outlook to enable this automatically, so after working with the system I spent some time and implemented using Outlook’s powerful (but under documented) search folders. 

  
My e-mail folders now look like that, with my work flow bring as follows. 

E-mail gets moved into the ‘unprocessed e-mail’ folder a couple of times each day. From there the e-mails are processed (GTD based – email actioned if it will take 2 minutes or less). If the e-mail will take longer a due date is set which will then have it appearing in specific folders. 

Each morning e-mail due  from yesterday gets a quick review and either marked as completed or has the due date altered, which may not necessarily be today.

So far this system is working well – it keeps my inbox clear and means I know exactly what is outstanding. 

Advertisements

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google+ photo

You are commenting using your Google+ account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s